NEIGHBORHOOD COMMISSION

SURVEY COMMITTEE MEETING AGENDA
THURSDAY, NOVEMBER 21, 2024 at 6:00 P.M.
Kapālama Hale – Room 260
925 Dillingham Boulevard, Honolulu, HI 96817
AND VIA WEBEX

This meeting location is open to public participation.
Other available options include participating by computer, phone or by video system.
WebEx and phone-in instructions are as follows:

Meeting Link: https://cchnl.webex.com/cchnl/j.php?MTID=m26633e0f0c8a2b7d1a37791560d8784e
Meeting Number / Access Code: 2482 142 1303
Password: NC00 (6200 from phones and video systems)
Join by Phone: +1-408-418-9388 United States Toll

Recordings of Commission meetings can be found at: https://www.youtube.com/@NeighborhoodCommissionOffice

Google Drive: https://drive.google.com/drive/folders/1LS8mfBOkIKp5hqr6Fwr5Kn1HCYCURUu0

Rules of Speaking: Anyone wishing to speak is asked to raise his or her hand, and when recognized by the Chair, to address comments to the Chair. Speakers are to keep their comments under 2 minutes. Public testimony taken at the beginning of each agenda item. Please silence all electronic devices.

Note: The Commission may take action on any agenda item. As required by the State Sunshine Law (Hawaii Revised Statutes Chapter 92), specific issues not noted on this agenda cannot be voted on, unless properly added to the agenda.

I. CALL TO ORDER – Committee Chair Steven Melendrez

II. PUBLIC CONCERNS – Limited to 2 minutes for items not on the agenda

III. APPROVAL OF COMMITTEE MINUTES
A. Monday, September 30, 2024 Written Summary for Video Record

IV. BOARD BUSINESS
A. Welcoming of Commissioner Veray to the Survey Committee
B. Consideration of establishing a Permitted Interaction Group (PIG) to support the Survey Committee per the Office of Information Practices (OIP) Investigative requirements
C. Neighborhood Commission Survey – Members of the Commission’s Survey Committee shall review, discuss and make recommendations to the Survey Committee’s Commission Survey for final annotation prior to presentation to full Commission for acceptance consideration.

V. ANNOUNCEMENTS
A. Next Meeting – The next regular meeting of the Neighborhood Commission is scheduled for Monday, November 25, 2024 at 6:00 p.m. on Webex, and at Kapālama Hale.

VI. ADJOURNMENT

A mailing list is maintained for interested persons and agencies to receive this board’s agenda and minutes. Additions, corrections, and deletions to the mailing list may be directed to the Neighborhood Commission Office (NCO) at Kapālama Hale, 925 Dillingham Boulevard, Suite 160, Honolulu, HI 96817, by telephone on (808) 768-3710, fax (808) 768-3711, or e-mailing nco@honolulu.gov. Agenda documents and minutes are also available online at http://www.honolulu.gov/nco/boards.html

All written testimony must be received in the Neighborhood Commission Office 48 hours prior to the meeting. If within 48 hours of the meeting, written and/or oral testimony may be submitted directly to the Board at the meeting. If submitting written testimony, please note the Board and agenda item(s) your testimony concerns. Send to: Neighborhood Commission Office, 925 Dillingham Boulevard, Suite 160, Honolulu, HI 96817, fax (808) 768-3711, or email nbtestimony@honolulu.gov.

If you need an auxiliary aid/service or other accommodation due to a disability or an interpreter for a language other than English, please call the Neighborhood Commission Office at (808) 768-3710 between 8:00 a.m. and 4:00 p.m. or send an email to nco@honolulu.gov at least three (3) business days before the scheduled meeting. It may not be possible to fulfill

DRAFT SURVEY COMMITTEE MEETING WRITTEN SUMMARY FOR VIDEO RECORD
MONDAY, SEPTEMBER 30, 2024 – 6:00 P.M.
KAPĀLAMA HALE CONFERENCE ROOM 153 – 925 DILLINGHAM BOULEVARD, HONOLULU, HI 96817
AND VIA WEBEX TELECONFERENCING

Video recording of this meeting can be found at: https://www.youtube.com/watch?v=67PzLeE1hls

I. CALL TO ORDER – [0:00:01]: Committee Chair Melendrez called the meeting to order at 6:02 p.m.

Committee Members Present: Steven Melendrez and Richard Oshiro.

Committee Members Absent: Mahealani Bernal, Jon Ching, and Claire Tamamoto.

Guests: Larry Veray (Neighborhood Commission); Executive Secretary Lloyd Yonenaka, Dylan Whitsell, Travis Saito and Dylan Buck (Neighborhood Commission Office – NCO). There were 7 total attendees. Name not included if not legible on sign-in sheet, not signed in and/or not participated in discussion.

II. PUBLIC CONCERNS – [0:02:26]: No discussion.

III. APPROVAL OF COMMITTEE MINUTES – [0:02:42]

Monday, June 10, 2024 Written Summary for Video Record – [0:02:42]: [0:03:24] – Hearing no objections or abstentions, the Written Summary for Video Record was approved as written.

IV. UNFINISHED BUSINESS – [0:03:45]

Neighborhood Commission Survey – [0:03:45]: Committee Chair Melendrez presented the most recent version of the draft survey, which includes an updated cover letter explaining that over 110 questions and thoughtful statements from Board Members have been received by Committee Chair Melendrez. Due to the quantity and complexity of the responses, Committee Chair Melendrez recommended that a Permitted Interaction Group (PIG) be formed to amend the current draft survey, determine the electronic tool that will be used to disseminate the survey, and to determine the final schedule to proceed, complete, and release the survey. No action was taken to establish a PIG as quorum was not achieved during the meeting.
• Draft Survey: https://drive.google.com/file/d/1-k0nTL_OzpexLT7grhTpIrEvO4aHn9yv/view?usp=drive_link

Questions, comments and concerns followed – [0:10:12]

V. ANNOUNCEMENTS – [0:27:40]

Next Meeting – [0:27:40]: There was discussion of scheduling the next committee meeting on Monday, October 14, 2024. The next regular meeting is scheduled for Monday, October 28, 2024 at 6:00 p.m. at Kapālama Hale Conference Room 153 and virtually via Webex.

VI. ADJOURNMENT – [0:35:12]: As there was no further business, Committee Chair Melendrez adjourned the meeting at 6:37 p.m.

Submitted by: Dylan Buck, Community Relations Specialist, NCO
Reviewed by: Dylan Whitsell, Deputy, NCO
Finalized by:

To view agenda and minutes, visit our board website.

Event shows physical location; however, other options of participation may also include WebEx and phone.  If available, instructions for WebEx and phone can be found at the top of the agenda.