RECORDS MANAGEMENT ANALYST II

$52,068 – $60,912 Year

Job Type: Full-Time Temporary
Location: 1099 Alakea Street, Honolulu, Hawaii 96813
Department: Honolulu Authority for Rapid Transportation
Apply Before: Continuous

The Honolulu Authority for Rapid Transportation (HART) is responsible for the design and construction of Honolulu’s rail transit system. It is the largest infrastructure project in Hawaii and is the nation’s first fully-automated commuter rail system, so it is an exciting time to be at HART. The first segment of the rail system recently opened to the public, and considerable work is in progress to extend the system past the Daniel K. Inouye International Airport to downtown Honolulu. 

Get on board with HART if you are looking for a challenging opportunity in a professional and fast-paced environment!

Benefits:

HART is a part of the City and County of Honolulu, and its employees receive the full range of comprehensive benefits package, as provided by the City, and includes:

  • Vacation: Employees may earn up to 21 days per year.
  • Sick Leave: Employees may earn up to 21 days per year.
  • Holidays: 13 days a year; 14 days during an election year.
  • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
  • Medical, Dental, Prescription Drug and Vision Care: Various health plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
  • Group Life Insurance: No cost for eligible employees.
  • Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
  • Retirement Plan: The Employee Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
  • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as pre-tax item.
  • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
  • Direct Deposit: Direct deposit of paychecks to designated financial institution is available.
  • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
  • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service.

All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

Job Duties & Responsibilities:

  • Maintain project software for tracking correspondence, drawings, electronic files, controlled documents and action items, including data entry, report preparation and quality check of data.
  • Coordinate the distribution of incoming correspondence, submittals, requests for information, and the controlled release of baseline and contract documents.
  • Compile and organize materials, data, and information for agency mailings, reports and other special project assignments.
  • Respond to requests for documents from contractors, vendors, and internal stakeholders to issue and transmit requested documents.
  • Generate reports on the performance of Document Controls projects for appropriate management.

Minimum Requirements:

  • A combination of education and experience substantially equivalent to graduation from an accredited college or university with specialization in business or public administration, political science, history, or a related field.
  • One year of records management analysis experience.

Desired qualifications include:

  • Strong written and oral communication skills and computer proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).
  • Advanced knowledge of computer technology.
  • Experience with Oracle Primavera Unifier.
  • Knowledge of electronic publishing and experience in various file formats, graphics and many different software programs.
  • Construction project management experience.

Work Schedule and Location:

  • The work for this position is conducted in the HART offices (no telecommuting allowed) during typical 8-hour shifts.
  • HART does not cover relocation costs. Must be able to reliably commute or relocate by first day of employment.

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